Privacy Policy

Effective Date: July 6, 2026

The Rural Municipality of Eastern Kings (“the Municipality,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website (https://www.easternkingspei.ca/), subscribe to our newsletter, interact with our online services, or contact our administrative office.

As a local public body in Prince Edward Island, Canada, our collection, use, and disclosure of personal information are governed by the Prince Edward Island Freedom of Information and Protection of Privacy (FOIPP) Act and the Municipal Government Act (MGA).

1. Information We Collect

We may collect personal information about you in two ways: information you choose to provide directly to us, and information collected automatically through your use of our website.

A. Information You Provide Directly

We collect information that you voluntarily submit through forms, emails, or during interactions with municipal staff. This may include:

  • Contact Information: Your name, mailing address, telephone number, and personal or professional email address (e.g., when submitting inquiries, service requests, or using our contact portal).
  • Service & Administrative Requests: Information provided when applying for development permits, municipal program registrations, emergency coordination updates, or public engagement programs.
  • Public Input: Submissions, comments, or correspondence directed to Council, committees, or the Chief Administrative Officer (CAO) for public hearings or general feedback.

B. Information Collected Automatically

When you visit our website, certain technical information is gathered automatically to evaluate site performance and improve user experience. This includes:

  • Log Data: Your Internet Protocol (IP) address, browser type, operating system, the date and time of your visit, and the pages you accessed.
  • Cookies and Tracking Technologies: Small data files saved on your device that remember your preferences for future visits. You can disable cookies through your browser settings, though doing so may affect your ability to use certain features on our site.

2. How We Use Your Information

The Rural Municipality of Eastern Kings uses the information collected only for purposes authorized by law and necessary for municipal operations. These purposes include:

  • To respond directly to your inquiries, complaints, or service requests.
  • To process development permits, planning applications, and administer municipal bylaws.
  • To provide emergency alerts and public safety notices through our Municipal Emergency Coordinator network.
  • To distribute newsletters, local announcements, or community updates that you have expressly subscribed to receive.
  • To analyze website traffic trends, track system performance, and optimize technical functionality.

3. Disclosure of Personal Information

We do not sell, rent, or trade your personal information with third parties. Your personal information will only be shared or disclosed under the following specific circumstances:

  • Consent: Where you have given explicit consent for us to share the information.
  • Legal Requirements: Where authorized or mandated by the Prince Edward Island FOIPP Act, the Municipal Government Act, or other applicable provincial or federal laws.
  • Public Record Requirements: Correspondence addressed directly to Council or formal applications submitted for public hearings may become part of the public record and appear in publicly accessible Council Meeting Minutes and agendas, in accordance with legislative transparency requirements.
  • Service Providers: To trusted third-party vendors who assist us in operating our website or hosting administrative software, provided they agree to maintain strict confidentiality and comply with Canadian privacy protocols.

4. Retention and Security of Information

We take the security of your personal data seriously. The Municipality employs reasonable technical, physical, and administrative safeguards to protect your personal information against unauthorized access, disclosure, modification, loss, or theft.

We retain personal information only for as long as necessary to fulfill the operational or legislative purpose for which it was originally collected, or as required by municipal records retention bylaws and provincial statutes.

5. Third-Party Links

Our website contains links to external websites for your convenience, such as provincial departments, community groups, or the Federation of PEI Municipalities. The Rural Municipality of Eastern Kings is not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you choose to visit.

6. Accessing and Correcting Your Personal Information

Under the PEI FOIPP Act, you have the right to request access to the personal information the Municipality holds about you, as well as the right to request corrections if you believe that information is inaccurate or incomplete.

If you wish to make an access request or have questions regarding how your data is managed, please contact our Chief Administrative Officer (CAO).

7. Changes to This Privacy Policy

The Municipality reserves the right to update or modify this Privacy Policy at any time to reflect updates in our operational practices, technical architecture, or provincial legislation. The “Effective Date” at the top of this page will update accordingly. We encourage users to periodically check this page for latest practices.

8. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or our data management practices, please contact the municipal administration office:

  • Attn: Chief Administrative Officer (CAO)
  • Entity: Rural Municipality of Eastern Kings
  • Address: 85 Munns Road, Rte 301, Kingsboro, PEI, C0A 2B0